• Office Coordinator

    Job Location(s) AU-Sydney
    Job Category
    Corporate Services
  • Overview

    Fuel your intellectual curiosity and professional growth. Forrester is an idea company, where smart, motivated, curious people bring a diversity of opinions and the courage of their convictions to collaborate on ideas that change the course of business. Most of all, bring a point of view; here, every voice has value. At Forrester, you’ll work with innovative clients at emerging and established brands; these are the business and technology leaders we inspire and who inspire us. The Forrester experience is built on a singular, powerful purpose: to challenge thinking and lead change.

     

    About This Role:

    The goal of the Office Coordinator is to support the Sydney office by maintaining an organized, pleasant, and functional working environment by providing quick, efficient, and high-quality support. 

    Responsibilities

    Office Coordination/Reception

    • Cover Switchboard and Reception in a professional manner
    • Maintain the inventory of Forrester collateral & Forrester stationary
    • Assist with printing orders for Australia with external vendor
    • Update and maintain Forrester forms and Corporate Services databases
    • Manage and control in and outgoing mail services (national, international couriers, inter-office
    • Invoice coding and budget management
    • Assist with general queries from staff both locally and from other global offices
    • Assist with Egencia travel platform to add and delete new starters and leavers

    Office Facilities

    • Take responsibility for the overall presentation of the building and the office environment
    • Liaise with the landlord and third-party suppliers to ensure efficient maintenance of the building
    • Assist with office remodeling and internal office moves
    • Prepare workstations for new employees
    • Order and set up food and beverage needs for company and client events, including workshops, client interactions and office events
    • Assist with internal and external meetings, such as catering, conference calls and AV equipment set up, room layout, and finding suitable venues
    • Work with other European and APAC offices to ensure processes and procedures align globally
    • Responsible for day to day office tasks

    Qualifications

    • Ability to react quickly and intelligently in a fast-paced environment
    • Must be organized, reliable, punctual, pay attention to detail and have a professional demeanor
    • Have a high work rate and not be afraid to roll up your sleeves to take on any task
    • Ability to meet structured schedule and accept positive and negative feedback
    • Proven team player
    • Excellent verbal and written communication skills
    • Proficiency on a PC; familiarity with MS Office suite essential

     

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    Data Protection

    The information provided by you in this application will be used for the purposes of recruitment and, for successful applicants only, for personnel administration and management purposes and to comply with the employer’s obligations regarding the retention of employee records. If your application is unsuccessful, Forrester Research, Inc., its subsidiaries, affiliates, and/or service providers (collectively “Forrester”) will retain your personal information on secure file solely to consider you for future recruitment opportunities.

    By submitting your resume/CV, you consent to Forrester’s retention of the information provided on a secure file for personnel administration and management purposes and/or in order to consider you for future employment opportunities and to the transfer of the information provided to:

    Forrester’s offices in the US and other countries outside the European Economic Area; and Service providers engaged by Forrester for the purposes of processing applications for employment who may be located outside the European Economic Area.

     

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