Event Logistics Specialist

NL-Amsterdam
Job Category
Events

Overview

Fuel your intellectual curiosity and professional growth. Forrester is an idea company, where smart, motivated, curious people bring a diversity of opinions and the courage of their convictions to collaborate on ideas that change the course of business. Most of all, bring a point of view; here, every voice has value. At Forrester, you’ll work with innovative clients at emerging and established brands; these are the business and technology leaders we inspire and who inspire us. The Forrester experience is built on a singular, powerful purpose: to challenge thinking and lead change.

 

About this Role

This role is part of the global events team and reports to the Global Director of Sales, Events. The Events Logistics Specialist, Sponsorship builds strong relationships with our sponsor clients, executes all sponsorship logistics and marketing initiatives for Forrester’s Forums, while supporting sponsorship sales efforts to drive revenue. The candidate for the Events Logistics Specialist position must be outgoing, confident, self-motivated, and capable of juggling multiple priorities

Responsibilities

  • Build strong relationships with all sponsoring companies, understand the sponsors’ objectives, and work to ensure the sponsors are happy with their events experience and renews their sponsorship packages.
  • Work with our sponsor clients to ensure they understand all of their sponsorship deliverables and are able to meet the logistical deadlines for each Forum.
  • Host conference calls with sponsors, and have regular telephone check-ins to check that sponsors are satisfied.
  • Plan and execute marketing logistics associated with the Solutions Showcase (SS).
  • Manage vendor relationships to ensure flawless on-site execution.
  • Update the sponsorship portal to ensure all information is accurate and available to sponsors per the deadlines.
  • Ensure the sponsorship website is up to date by working closely with sponsors to obtain the proper files and company descriptions.
  • Develop and design sponsorship opportunities (in collaboration with management).
  •  Maintain sponsorship contract templates year to year.
  • Manage the sponsorship inventory document(s) for all of the North American forums.
  • Keep updated financial data for all sponsorship-related bookings.
  • Engage with sponsors post-forum through a customized survey tool.
  • Collaborate with sponsorship sales to solicit feedback for continued improvement on guidance for sponsors.
  •  Partner with sponsorship sales to develop collateral in a timely and effective manner.
  • Travel to events and provide on-site logistics support to sponsors.
  • During peak event season, the ability to flex your work hours and work overtime is an essential part of this role
  • Review processes for improvements and explore new initiatives as needed.

Qualifications

  • A B.A./B.S. degree and a strong academic record with varied undergraduate work experience. 
  • A minimum of three years of experience in professional events planning.
  • A detail-oriented approach and excellent organization and prioritization skills.
  • Strong verbal, written communication and interpersonal skills.
  • An ability to work independently and as a valued and contributing member of a team.
  • An ability to work on multiple projects concurrently and meet deadlines.
  •  Excellent problem-solving and trouble-shooting skills.
  • Knowledge of Word, Excel, PowerPoint, HTML, Photoshop, and Illustrator.
  • An ability to travel approximately 10% to 25% of the time.
  • Previous experience with large high-tech events (a plus).

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Data Protection

The information provided by you in this application will be used for the purposes of recruitment and, for successful applicants only, for personnel administration and management purposes and to comply with the employer’s obligations regarding the retention of employee records. If your application is unsuccessful, Forrester Research, Inc., its subsidiaries, affiliates, and/or service providers (collectively “Forrester”) will retain your personal information on secure file solely to consider you for future recruitment opportunities. 

By submitting your resume/CV, you consent to Forrester’s retention of the information provided on a secure file for personnel administration and management purposes and/or in order to consider you for future employment opportunities and to the transfer of the information provided to: 

Forrester’s offices in the US and other countries outside the European Economic Area; and Service providers engaged by Forrester for the purposes of processing applications for employment who may be located outside the European Economic Area.


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